Frequently Asked Questions (FAQs)
How do I install Automagical Forms?
Automagical Forms is a GSuite Add-on that works in Gmail and Drive. You can install it from the Get Add-ons menu in either of those sites (the bar on the right of the screen) or at bit.ly/AutomagicalForms
Where can I use Automagical Forms?
Automagical Forms is a GSuite Add-on. It currently works in Gmail and Drive.
What types of documents can Automagical Forms work on in Google Drive?
- Google Doc
Are there any restrictions on the files that Automagical Forms work on?
Yes, to optimize the AI engine and responding to our overwhelming feedback Automagical Forms only works on numbered questions. It also can only work on files less than 2MB in size.
What if my file is larger than 2MB?
If your PDF is larger than 2MB you can use the Print feature in Chrome to Save only some of the pages and retry. Most likely it is so large because it has a lot of pictures and Automagical Forms won't work on those currently. We will respond to those cases in our next update!
What types of questions can I create in Google Forms?
- Short answer (text) questions
- Multiple Choice questions
How does Automagical Forms work?
With the Automagical Forms Add-on open in Drive, single click on the file you want to use to get the questions from. Automagical Forms will use its Artificial Intelligence (AI) to automagically generate questions for you.
With the Automagical Forms Add-on open in Gmail, it will automatically generate questions for the first PDF in your attachments.
Why do I have to 'Give more time'?
GSuite Add-ons can only run for 30 seconds at a time, this is a Google constraint. Automagical Forms might need more than 30 seconds to generate questions from your file, depending on how big it is or how complicated the format of the file is (our AI is still getting 'smarter' so we continually hope to improve this time constraint).
Why does my document take more than 30 seconds to process?
The unicorns that produce the magic behind Automagical Forms take a few seconds to get warmed up...
The AI behind Automagical Forms is optimized for PDFs and we are always working on teaching it. (But not with your data!) We are working on making it faster for Google Docs currently so it should get better at those in the next few weeks.
Why does it make mistakes?
The AI is learning and will make mistakes from time to time, sometimes it can't recognize handwriting perfectly or will chop off a word or two in a question. The good part is Forms are editable so you can edit it directly in the Google Form after you create it.
Will Automagical Forms keep my data safe?
Your data is securely stored on Google and Amazon servers once you ask us to process it. We encrypt it if we send it to either of those. Also, we delete it from the servers once the process is finished or after 10 minutes (if for some reason the process doesn’t complete).
Do you store any Personal Identifiable Information (PII)?
We do not store any PII. Any data we use (only after you ask us to) is not associated with your account. We process it anonymously and securely. Even with our licensing, we anonymize your account and don’t know your email address unless you give it to us for support.
Is this COPPA and FERPA compliant?
We don’t store any Personal Identifiable Information (PII). As former teachers FERPA and COPPA compliance is super important to us.
Is this HIPPA compliant?
We don’t store any Personal Identifiable Information (PII). Additionally, any services we use to process the information are HIPPA compliant on Google Cloud Platform (GCP) as detailed here: https://cloud.google.com/security/compliance/hipaa#covered-products and Amazon AWS services detailed here: https://aws.amazon.com/compliance/hipaa-eligible-services-reference/
Is this GDPR compliant?
We don’t store any Personal Identifiable Information (PII). Additionally, any services we use to process the information are GDPR compliant on Google Cloud Platform (GCP) as detailed here: https://cloud.google.com/security/gdpr and Amazon AWS services detailed here: https://aws.amazon.com/blogs/security/all-aws-services-gdpr-ready/
If you would like us to delete your account from our licensing database, you will need to send your email address to firstname.lastname@example.org.
Why isn't it free?
We tried to provide as much value as we can for free. We have costs that we need to cover to keep the lights on and the unicorns fed so they will keep working their magic.
We never sell your data or use it for training our AI models. We want to be transparent in how we can continue to provide usage for the free plan. The subscription plans support the free usage.
If you are using other apps that are free, make sure you understand what their business model is. For example, Desmos charges publishers so they can keep their product free for consumers. If you can't figure out how they are making money, then usually 1 of these things becomes true:
- You are the product. They are selling your data, using your data to train a model which you will later pay for, or gaining a user base so they will later sell the app which will convert to a paying app.
- They run out of money and the product disappears with little to no warning.
- They run out of money and it converts to a paid product.
- They are trying to tie you into their ecosystem and later charge you money for some other product.
As former teachers, we understand what it is like to have no financial resources and usually paid with our time. We had to find more free products when those we used went paid, or use 3 or 4 different free products to accomplish the same tasks as other paid products. We try to keep it so the free tier gets to continue to use all of the features we have, you just need to pay when you want to use it more.