Stop Chasing Invoices. Automate Payment Follow-Up.
Set up automated payment reminder sequences that send from your Gmail. QuickBooks and Stripe integrated. Get paid faster without the awkward manual follow-up.
160M+ installs · Free to start · Gmail-native
Why Invoice Collection Breaks Down
Late Payments Destroy Cash Flow
B2B invoice payment averages 14+ days late. Every day you don't follow up is cash sitting in someone else's bank account — impacting your ability to operate and grow.
Manual Reminders Waste Hours
Writing "just following up on invoice #1234" manually 30+ times a month is a direct drain on a business owner's or AR team's time — time that should be spent on higher-value work.
Inconsistency Creates Habitual Late Payers
Inconsistent follow-up signals to clients that late payment is acceptable. Without a reliable cadence, slow payers become habitual late payers — and your 30-day terms quietly become 60-day reality.
Six Features Built for Getting Paid
Everything you need to run a professional, consistent invoice collection process — without leaving Gmail.
Automated Invoice Reminder Sequences
Build multi-step sequences for net-30, net-60, and overdue invoices. Set up to 10 nudges per email — each one sending only if the client hasn't replied.
QuickBooks Online Integration
Connect your QBO account to surface invoice details, customer history, and payment status directly in your Gmail sidebar — no tab switching required.
Stripe Payment Integration
Pull Stripe customer data into your Gmail sidebar. See outstanding charges and payment history when composing follow-up emails — so every message is informed and accurate.
Escalating Template Tone
Start with a friendly courtesy reminder and escalate naturally to an urgent final notice. Each nudge in the sequence can be individually edited — no robotic, templated repetition.
Auto-Stop on Payment or Reply
The moment a client replies to any email in the thread, all scheduled nudges automatically pause. Manually cancel sequences when payment is confirmed — no awkward "we already paid" situations.
Per-Client Message Customization
Every client relationship is different. Edit each nudge individually before it sends — adjust tone, add specific invoice details, or include a payment link — all without starting from scratch.
Your Invoice Follow-Up Playbook
Four proven sequences you can configure in Nudge today — each one mapped to a real invoice stage.
Net-30 Courtesy Reminder
Five days before the due date, a warm, professional reminder goes out automatically. "Hi Sarah, just a heads-up that invoice #1234 for $3,200 is due on the 30th. Let me know if you have any questions!" — sent from your Gmail, in your voice, without you touching a thing.
Overdue First Notice
Five days after the due date, the tone shifts to a clear first overdue notice. Still professional and relationship-preserving, but direct: the invoice is overdue, here is the amount, and here is how to pay. No more "I didn't realize it was due."
Second Notice with Urgency
Ten days after the first overdue notice, urgency increases. This message references the previous contact attempts and requests an immediate timeline for payment or a conversation to resolve the outstanding balance. Firm, factual, and professional.
Final Demand with Escalation Path
For invoices 60+ days outstanding, the final nudge outlines the next steps if payment is not received — whether that is a collections referral, legal action, or account suspension. This email often prompts immediate payment from clients who have let things slide.
Invoice Follow-Up Questions Answered
Connect your QBO account to Nudge through the Gmail sidebar. Once connected, your invoice data — including customer names, invoice numbers, amounts, and due dates — surfaces directly in your Gmail compose window. This context informs your follow-up sequences so you can reference specific invoice details without leaving your inbox. The integration is read-based, keeping your accounting data secure.
Nudges auto-stop the moment your client replies to any email in the sequence thread. For payment confirmation specifically — where the client may pay without replying — you manually cancel the active nudge sequence once payment is received and reconciled. This two-layer approach ensures no overdue emails go out after payment, protecting your client relationships.
Yes — this is one of Nudge's key differentiators from mail merge tools. Every nudge in a sequence can be individually edited before it sends. You can reference specific invoice numbers, amounts, previous conversations, or payment preferences on a per-client basis. This is not variable swapping — it is genuine per-message customization that makes each reminder feel personal rather than automated.
Both. The Monthly plan at $20/month includes 50 nudges/reminders per month — ideal for solo operators, freelancers, and small business owners managing their own invoicing. The Annual plan at $200/year provides the same allowance at a reduced rate. For accounts receivable teams with higher volume or multiple agents, the Org plan includes team features, shared templates, and scalable nudge allowances. Contact us for Org pricing.
Nudge for Other Teams
Automagical Nudge is built for every role that lives in Gmail and needs to follow up.
Ready to Get Paid Faster?
Install Automagical Nudge on Google Workspace today. Set up your first invoice follow-up sequence in under 10 minutes — no new software, no new interface.
$20/mo (50 nudges/reminders) · $200/yr · Org pricing available · 5+ years as a Google partner
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